Wilson County Government

Director Judicial Commissioner

PURPOSE OF CLASSIFICATION

The purpose of this classification is overseeing the day to day functions of the Judicial Commissioner office including maintenance of equipment, monitor and prepare annual budgets, and perform clerical work associated with General Sessions Court operations and the criminal judicial process. Duties and responsibilities include preparing work schedules for employees, warrants and petitions, conducting probable cause hearings, hold arraignment hearings in judges’ absence, issuing warrants, mittimus, and criminal summons, performing data entry, providing information and assistance to the public, evaluate emergency committal requests, answering the telephone, filing court documents, processing documentation, maintaining files/records, ensuring all employees receive required annual training, which includes  annual staff meetings, and providing general support within the department. Reports directly to Judicial Committee.

ESSENTIAL FUNCTIONS

 The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

Assist in selection of new judicial commissioners.

Responsible for training program of new and existing Judicial Commissioners. 

Prepare and monitor annual budget.  

Assist in maintaining a harmonious work environment within the department, respond to departmental complaints.

Appoint the Assistant Director Judicial Commissioner.

Track and monitor individual Judicial Commissioner required training hours.

Maintaining database tracking internal warrants and bonds issued.

Processes a variety of documentation associated with department operations, within designated timeframes and per established procedures.

Prepares and issues criminal warrants, maintains log of warrants issued or received; obtains necessary signatures on warrants prior to court dates.

Sets court cases; maintains calendar of activities; schedules and confirms appointments, meetings, interviews, or other activities; updates calendar on a regular basis and notifies parties involved of changes.

Conducts probable cause hearings to determine probable cause for arrest; confirms existence of probable cause, legal grounds, or sufficient evidence to issue warrants; reviews, condenses, and enters into computer pertinent information from police reports or from citizens’ fact statements for issuance of warrants.

Issues warrants for law enforcement officers and for the general public as appropriate; issues mittimus to temporarily detain arrested individuals; issues criminal summons as needed.

Transports warrants, petitions, mittimus book, or other documentation to county offices or other locations.

Sets bond amounts and issues conditions of bonds and recognizance for arrested individuals; issues arrest warrants, in accordance with the procedures outlines by TCA.

Conduct Orders of Protection (OOP).

Issue Ex-Parte Orders of Protection.

Locates court tapes as requested; checks out tapes to attorneys, court reports, or other individuals.

Types, prepares, or completes various forms, reports, correspondence, logs, court orders, juvenile petitions, criminal warrants, mittimus, bond conditions, or other documents.

Appoint attorney for indigent defendants in accordance with applicable law and guidelines established by the county’s presiding General Sessions Judge.

Assist businesses with check violations, determining if criminal or civil arrest warrant is needed to proceed. 

Receives various forms, reports, correspondence, arrest reports, worthless checks, fact statements, bond charts, law books, criminal justice handbooks, legal updates, policies, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.

Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, email, Internet, or other programs.

Performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed.

Assists with warrants along with public and the schools (SRO’s) and types warrants for them.

Maintains file system of departmental records; prepares departmental files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files.

Performs general/clerical tasks, which may include making copies, sending/receiving faxes, distributing documentation, opening/distributing incoming mail, or processing outgoing mail.

Answers telephone calls and greets visitors; ascertains nature of business; provides information and assistance; directs callers/visitors to appropriate personnel or department; records/relays messages; initiates and returns calls as necessary; responds to complaints and routine questions; researches problems and initiates problem resolution.

Keep current/running logs of all phone calls and of those who appear before Judicial Commissioner.

Communicates with supervisor, employees, other departments, law enforcement personnel, judges, court personnel, attorneys, warrant/booking officers, youth service officers, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Sets bond amounts by questionnaire.

Conducts research as needed.

Stay current on law updates, new laws and policies put into effect.

ADDITIONAL FUNCTIONS

Provides assistance to other employees or departments as needed.

Performs other related duties as required.

Fills out paperwork for domestics.

Goes through training as required.  

MINIMUM QUALIFICATIONS

 The Judicial Commissioner should be a person of sound moral character as to:

  • Uphold the integrity of the Judiciary;
  • Avoid impropriety and the appearance of impropriety;
  • With Fidelity perform the duties of the office;
  • Be neutral and detached from all other agencies; and
  • Capable of independently determining that probable cause exists.

In order to ensure that a Judicial Commissioner is capable of the above conduct he or she shall:

  • Be at least 25 years of age
  • Be a citizen of Wilson County Tennessee
  • Be a qualified voter, or be eligible to vote in Wilson County Tennessee
  • Possess a high school diploma or its equivalent
  • Agree to a fingerprint background check.
  • Not have been convicted, pled guilty or made a "nolo contendere" plea to any felony charge, or any laws concerning force, violence, dishonesty or controlled substances, domestic violence, moral turpitude or illegal gambling.
  • Not have been court martialed, received a dishonorable discharge or bad conduct discharge from the United States Armed Forces.
  • Never to have been terminated or resigned from any law enforcement agency where subject to not being rehired.
  • Not to have been decertified or have lost any professional license.
  • Director shall hold a minimum of a bachelor’s degree in related field and experience.
  • Have experience in the workings of the Judicial System, or a college degree in the related field (Examples are, but not limited to, court clerks, police officer, deputy sheriff, probation officer etc...)
  • Be able to read and write fluently as evidenced by satisfactorily completing a reading comprehension examination equivalent to that of a 12th grade education.
  • Understand the position of a full-time Judicial Commissioner is considered the applicants Primary Employment. All positions both full-time and part-time may require working outside scheduled shift, working weekends and holidays, as well as second and third shift and assisting on-duty Judicial Commissioner when workload is excessive.
  • Be able to attend training when required.
  • Be able to appear in court when needed.
  • Maintain a neat, well groomed, professional appearance and attire.
  • Adhere to the policies and procedures that apply to all Wilson County Government employees, including drug screenings.
  • Submit to a psychological examination and found to be free of all mental disorders as described in the Diagnostic and Statistical manual of mental disorders, DSM - 5 of the American Psychiatric Association, as a prerequisite to hiring.
  • Understand that falsifying any information on the application is subject to being disqualified for hire, maintaining employment as well as penalties of perjury.
  • Understand failure to maintain these qualifications could result in the loss of position as a Judicial Commissioner.

PERFORMANCE APTITUDES

Data Utilization:  Requires the ability to review, classify, categorize, prioritize, and/or analyze data.  Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships. 

Human Interaction:  Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.

Equipment, Machinery, Tools, and Materials Utilization:  Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude:  Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning:  Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning:  Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

 

ADA COMPLIANCE/PHYSICAL DEMANDS ANALYSIS

Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals.  Some tasks require the ability to communicate orally.

Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as odors or violence.

 

Wilson County, Tennessee, is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.  Signatures below indicate the receipt and review of this classification description by the employee assigned to the position and the immediate supervisor.

Posted On:
Closing On:
Monday, 9th November 2020
Sunday, 6th December 2020
Department: Judicial
Shift: 8 hours
Job Type:
Full Time
Education: 4 Year Degree
Pay Rate: $58,676.80
Duration:
Travel:

Job Description:

Preferred Skills:

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